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The Public Management Systems

Electronic Document Management

Moving to electronic environment the services with Premiership’s circular of all public institutions came with a significant opportunity for all public institutions. Incoming officialism since the period of the first years of the republic contains some radical habits, too. Some of these habits have become to prevent the functioning of the system with time. Also, they have brought both personnel and the citizens who get services from institutions to revolt. Decelerating of public services, the unmeasured the quality of service, greater number of staff, clutter of works done, to remade same work by different staff and/or departments and  like situations  form noticeable effects. Planned work, using resources of institutions efficiently, transparent and traceable service concept are basic structure of developedness. These become widespread every day.

Premiership’s Circular and TS13298

Our all public institutions contain 2008/16 Premiers Circular No.

2008/16 Premiers Circular No;

To record documents which composed as a result of the activities of agencies and organizations working on behalf of public and be managed these documents can be accessed at any time  is a public duty  and an integral part of the activities of corporate. Today’s the structure of an institution which everyone can easily access in anytime and anywhere and is transparent, efficient and simple has become the main objective of modern and democratic institutions. Electronic information system constitutes the basis of e-institution’s structure and services provided electronically.”

Due to this historical opportunity, you can have a service concept which is transparent, traceable and including continuity by cleaning   from public bad habits.

Web-Based Dynamic Work-Flow and Processes that

Kamusis, developed in .NET platform, runs on Ms-SQL and ORACLE database, prepared at multi-tier architecture, is software of electronic document and document archive management. Kamusis is an application that can be accessed using web browsers via the internet and local area network without any additional installation in personal computer.

Kamusis has fixed and variable work flow and process management motor developed considering that work-flow and process of institutions and organizations may change. Because of this, continues work-flows will be put in process quickly in electronic environment, different work-flows and process will be able to operate easily with our product.

The Standard File Plan and Inter-Agency Communication Codes

Standard file plan is previously prepared subject and subject number to provide filing documents which have been formed as a result of the business and operations of institutions and organizations. (It is prepared in accordance with 2005/7 Premiership Circular No. and themed standard file plan).

Inter-Agency communication codes is a system which determine institutions and organizations engaged in officially quali correspondence and store communication codes that should be used in number part of formal writing of institutions and organizations and contact information of them. (Dated 13.08.1991 and 1991/17 Premiership circular No. Communication Code System). Kamusis updates the most recent communication code on the database state organization automatically everyday by using components of web service software every day.

E-signature (Electronic Signature) / Mobile Signature

Communications of public institutions and organizations which will do other public institutions and organizations, private companies, and citizens made on printed papers. Nowadays, the development of IT revealed many features to provide the generation, transmission and archiving information and documents in electronic environment. Thanks to, Electronic signature law No. 5070, published in the official gazette January 23, 2004 and entered into force on 23 July 2004, gaining document attribute of all documents produced in electronic environment is provided by signing with e-signature. E-signature has all the legal rights and responsibilities of wet signature. Mobile signatures are carried out by GSM operators by depending on the provisions of law No. 5070 just as the electronic signature. Mobile signature provides that document produced in electronic document management system is signed by using especially tablet and smart phone applications.

E-Correspondence and Electronic Document Transfer between Corporations

All documents produced on EBAYS send to the relevant institutions and organizations in electronic environment are the most essential part of the structure. By DPT Bilgi Toplumu E-Correspondence and a common set of rules developed to securely transmit metadata fields which are determined by considering TS 13298 standards in Electronic Environment. This common set of rules is prepared with .NET and Java Application Programming Interface (API) to be used with different software platforms.

Kamusis’s API develop according to e-Correspondence is one of the first used for Electronic Document and Document Archive Management System. In addition to this, Kamusis has finished the preparation to transmit files with other Kamusis products used by different organizations. With this a measurable, faster and secure document transfer has taken place without using paper, mail etc.

Text Editor and OCR (Optical Character Recognition)

Kamusis has two separate (Html and Silverlight) text editors. These text editors are prepared to meet all the requirements of its users, so the staff working for government institutions and organizations can arrange document according to correspondence rules easily. The documents that arranged with our text editor is storing all revisions of documents by user and can compare different revisions.

Transferring the documents of government institutions and organizations to the electronic environment will make it easier to access it by staff. With its OCR Module, Kamusis, gives you the freedom to change the type of the document (Microsoft Word, Open Office etc.) and have the software components to search and edit documents by scanning files.




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